How to set up Event Schedulers for specific event sections or responsibilities
How to set up Event Schedulers for specific event sections or responsibilities
Set Up Event Schedulers for Specific Event Sections or Responsibilities
The Schedule Settings page in Cadence allows you to establish clear workflows between Event Schedulers and Administrators for managing schedule-related content. By properly coordinating these roles through the Schedule Menu › Settings section, you can ensure efficient event management while maintaining appropriate access controls for different team members.
When to use
When dividing event management responsibilities among team members
When you need specialists to manage specific event sections (schedule, content, etc.)
When creating a structured workflow for different aspects of your event
When you want to delegate responsibilities without granting full admin access
Before you start
You must have System Administrator or Event Manager permissions to assign Event Scheduler roles. Event Schedulers can edit web content but cannot access admin configuration settings.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Events Team" from the submenu that appears.
Add Event Schedulers by typing their email addresses in the Event Scheduler field.
Event Schedulers can fully edit the web version of your event but cannot access the admin site for configurations.
Click "Save" to apply your changes.
Create a document outside of Cadence that outlines specific responsibilities for each Event Scheduler.
Assign specific sections to each Event Scheduler based on their expertise:
Schedule management
Content creation
Attendee communications
Speaker coordination
Navigate to "Schedule" in the left sidebar menu.
Select "Settings" from the submenu that appears.
Configure the schedule settings that Event Schedulers will work with:
Set "Schedule View" to your preferred format
Enable or disable "Live Polling" as needed
Toggle "Enable Tracks" based on your event structure
Click "Save" to apply your schedule configuration.
Communicate expectations clearly to each Event Scheduler about their assigned areas.
Create templates or guidelines for each section to ensure consistency across the event.
Establish review protocols for changes made by Event Schedulers.
Set up regular check-ins with your Event Schedulers to monitor progress and provide guidance.
Create a communication channel for Event Schedulers to collaborate and ask questions.
Make sure Event Schedulers understand which settings they cannot modify to prevent confusion.
Document the process for escalating issues that require administrator intervention.
Troubleshooting
If Event Schedulers report they cannot access or edit the event:
Verify they have been added as attendees to the event first
Ensure the event is not in "Deactivated" status
Check that they are using the correct login credentials
Confirm they are trying to access the web version, not the admin interface