The Rooms menu in Cadence allows you to visually indicate room locations on your event floor plans. Through the Rooms Menu › Settings section, you can add pins or highlight boxes to maps, making it easier for attendees to locate meeting spaces and navigate your venue efficiently.
When to use
When helping attendees find specific rooms at your event
When creating visual references for meeting locations
When organizing complex venue layouts with multiple rooms
When you want to highlight specific areas on floor plans
Before you start
You must have System Administrator or Event Manager permissions to mark rooms on maps. Maps must be uploaded to your event before rooms can be marked on them.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Rooms" from the dropdown menu.
Click on an existing room or create a new one using the "+" button.
Select a map from the dropdown menu in the room details form.
If you haven't uploaded maps yet, you'll need to add them first in the Maps section of your event.
Click the "Mark on Map" button that appears after selecting a map.
Choose your preferred marking method:
"Add Pin" to place a small marker at an exact location
"Add Area Highlight Box" to highlight a larger section of the map
Position the pin or highlight box by clicking and dragging it to the correct location on the map.
For highlight boxes, you can resize by dragging the corners to cover the exact room area.
Adjust the pin or highlight box until it accurately represents the room's location.
Click "Save" to apply your changes.
Repeat for other rooms that need to be marked on maps.
Rooms with Appointment Configurations enabled cannot be selected for schedule items. They will only appear in the appointment booking interface.
Troubleshooting
If your map pin or highlight box appears in the wrong location on mobile devices, ensure you're using the latest version of the Cadence app, as older versions may display map markers incorrectly.