How to coordinate speaker management responsibilities between Event Schedulers and Administrators
How to coordinate speaker management responsibilities between Event Schedulers and Administrators
Coordinate Speaker Management Responsibilities Between Event Schedulers and Administrators
The Speakers feature in Cadence allows you to establish clear workflows between Event Schedulers and Administrators for managing speaker profiles. From the Speakers Menu › Settings area, you can define responsibilities for different team members, ensuring efficient speaker management while maintaining appropriate access controls throughout your event platform.
When to use
When managing events with multiple team members
When dividing speaker management responsibilities
When creating a structured workflow for speaker updates
When establishing clear boundaries for different role permissions
Before you start
You must have System Administrator or Event Manager permissions to implement these coordination strategies. Event Schedulers can edit speaker profiles in the web interface but cannot access admin configuration settings.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Speakers" in the left sidebar menu.
If you don't see the Speakers option, you may need to enable it first through Event Setup › Menu.
Select the "Settings" tab at the top of the Speakers page.
Review the current speaker display settings and determine who should manage them.
Create a responsibility matrix document outside of Cadence that clearly outlines:
Tasks that Event Schedulers will handle (adding speaker bios, uploading headshots)
Tasks that Administrators will handle (speaker sorting preferences, custom labels)
Add Event Schedulers by navigating to Event Setup › Events Team.
Event Schedulers can fully edit speaker profiles in the web version but cannot access the admin site for configuration settings.
Configure speaker sorting preferences in the Settings tab.
Choose your preferred sorting method from the "Sort By" dropdown:
"A-Z (Last Name)" for alphabetical sorting
"Custom order" to manually arrange speakers
Click "Save" to apply your settings.
Establish communication protocols for how Event Schedulers should request changes that require Administrator access.
Create a shared document or chat channel where Event Schedulers can submit requests for changes they cannot make themselves.
Document speaker management procedures for both roles to reference when performing their tasks.
Create a timeline for critical speaker updates that require coordination between roles.
Clearly communicate which settings can only be modified by Administrators to prevent confusion and frustration among Event Schedulers.
Troubleshooting
If Event Schedulers report they cannot access certain speaker management features, verify they have been properly added to the Events Team with the correct role permissions.
Related links
How to set up speaker sorting preferences
How to add a new speaker to your event
How to customize the Speaker label to match your event terminology