How to create Collections visible to specific groups or attendance types
How to create Collections visible to specific groups or attendance types
Creating Collections Visible to Specific Groups or Attendance Types
The Collections feature in Cadence allows you to control content access by creating collections with targeted visibility settings. From the Collections Menu › Settings area, you can configure collections to be visible only to specific groups or attendance types, ensuring sensitive materials are only accessible to appropriate attendees while making general resources available to everyone.
When to use
When sharing sensitive materials with specific attendee groups
When creating role-specific resource libraries
When organizing content with different access requirements
When controlling access to pre-release or embargoed content
Before you start
You must have Admin or Event Manager permissions to create collections with restricted visibility settings.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Select "Collections" from the left sidebar navigation.
Click the "+" button in the top right corner to create a new collection.
Enter a name for your collection in the "Collection Name" field.
Use descriptive names that clearly indicate the purpose and intended audience of the collection.
Add a description that explains the collection's content and purpose.
Find the "Visible to" section in the collection settings.
Select "Specified" from the dropdown menu.
Once you select "Specified," the collection will only be visible to the groups or attendance types you choose.
Choose the appropriate visibility option:
Select specific groups from the "People & Groups" field
Select attendance types (In-Person, Virtual, or Hybrid) if applicable
Review your selections to ensure the right groups have access.
If you select both groups and attendance types, users must meet BOTH criteria to see the collection.
Set the collection status to "Published" if you want it to be immediately available.
Click "Save" to create your collection with restricted visibility.
Add content to your collection by clicking on it and using the "+" button.
Set visibility for individual content items if needed.
Content visibility cannot be broader than its parent collection. If a collection is restricted to specific groups, its content cannot be made available to everyone.
Click "Save" after adding each content item.
Troubleshooting
If attendees report they cannot see collections or content:
Verify they are assigned to the correct groups that have access
Confirm the collection is set to "Published" status, not "Draft"
Check that the collection is included in the event menu configuration