How to ensure consistent speaker information across your event
How to ensure consistent speaker information across your event
Ensure Consistent Speaker Information Across Your Event
The Speakers feature in Cadence allows you to maintain consistent presenter information throughout your event platform. From the Speakers Menu › Settings area, you can establish standards for speaker profiles, implement naming conventions, and create workflows that ensure accurate and uniform speaker information appears across schedule items, speaker directories, and promotional materials.
When to use
When managing events with multiple presenters
When multiple team members are adding or editing speaker information
When creating a cohesive attendee experience with standardized speaker details
When ensuring brand consistency in how speakers are presented
You must have System Administrator or Event Manager permissions to access and modify Speaker settings. Required fields are marked with an asterisk (*).
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Speakers" in the left sidebar menu.
If you don't see the Speakers option, you may need to enable it first through Event Setup › Menu.
Select the "Settings" tab at the top of the Speakers page.
Choose your preferred sorting method from the "Sort By" dropdown:
"A-Z (Last Name)" for alphabetical sorting
"Custom order" to manually arrange speakers
Click "Save" to apply your settings.
Create a speaker profile template document outside of Cadence that includes:
Required information fields (name, title, organization)
Standard photo specifications (dimensions, file type, background)
Biography length and formatting guidelines
Social media handle formats
Share your speaker template with all team members who manage speaker information.
Consistent templates ensure uniform speaker profiles regardless of who creates them.
Establish a naming convention for speakers (e.g., "Dr. Jane Smith" vs "Jane Smith, PhD").
Implement a review process where one team member verifies all speaker profiles before publishing.
Inconsistent speaker information across different parts of your event can confuse attendees.
Regularly audit speaker information by comparing profiles to schedule items.
Update all instances of speaker information simultaneously when changes occur.
Troubleshooting
If speaker information appears inconsistently across your event, check that all team members are using the same template and naming conventions, and consider implementing a final review process before your event goes live.