How to create Groups for specific event activities
How to create Groups for specific event activities
Create Groups for Specific Event Activities
The Groups feature in Cadence allows you to organize attendees into activity-specific categories for targeted participation and communication. From the Groups Menu › Settings section, you can create specialized groups for different event activities such as workshops, breakout sessions, or networking events, ensuring the right people are assigned to each activity while maintaining proper organization throughout your event.
When to use
When organizing attendees for specific workshops or breakout sessions
When creating teams for competitive activities or challenges
When managing specialized interest groups for networking events
When tracking participation in specific event activities
You must have System Administrator or Event Manager permissions to create activity-specific groups. Groups must be created before you can assign them to specific activities.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Select "Groups" from the left sidebar menu.
Click the "+" button in the top right corner to create a new group.
Enter an activity-specific name in the "Group Name" field.
Use consistent naming conventions that clearly identify the activity, such as "Workshop: Data Analysis" or "Team Challenge: Marketing".
Add a description that explains the activity purpose and participation requirements.
Set the group visibility by selecting "Public" or "Private".
Public groups allow attendees to see and join activities, while private groups restrict visibility to only members and administrators.
Upload an activity-related image that visually represents the group's purpose.
Click "Save" to create the activity group.
Select the newly created group from the groups list.
Click the "Members" tab to add people to your activity group.
Click the "+" button to add members to the group.
Adding too many participants to certain activities may affect the quality of the experience. Consider the optimal group size for each activity type.
Search for attendees by name, role, or department in the search field.
Select the attendees you want to add to the activity group.
Click "Add Selected" to add the chosen attendees to your group.
Return to the Groups list and repeat steps 4-15 for each activity requiring a dedicated group.
Navigate to "Settings" in the Groups submenu to verify that your group creation settings align with your activity management strategy.
Troubleshooting
If activity groups aren't appearing in activity selection interfaces:
Verify the group was properly saved
Check that the group visibility settings match your activity requirements
Ensure the Groups feature is enabled in your event menu settings