How to manage Registration Form visibility based on attendee groups

Manage Registration Form Visibility Based on Attendee GroupsThe Registration Form in Cadence allows you to control which schedule items are visible to specific attendee groups during the registration process. Through the Registration Menu › Form section, you can configure visibility settings to ensure attendees only see schedule items relevant to their group assignments, creating a personalized registration experience based on their responses to form questions.
When to useWhen different attendee groups should see different schedule items
When organizing events with role-specific or department-specific sessions
When using registration form questions to segment attendees into groups
When creating personalized registration paths based on attendee responses
Before you startYou must have System Administrator or Event Manager permissions to configure registration form visibility settings.
How to do itLog in to your Cadence Admin account.
Navigate to your event dashboard.
Select "People" from the left sidebar menu.
Click "Registration" in the submenu.
Ensure "Enable Registration Form" is toggled on.
Disabling this setting will remove the registration form from your event's registration process.
Create a segmentation question by clicking "Add Question."
This question should clearly separate attendees into distinct groups (e.g., "What is your role?" or "Which department do you work in?").
Select "Multiple Choice" or "Dropdown" as the question type.
Enter the question text and add response options that correspond to your attendee segments.
Check "Required" to ensure all registrants answer this question.
Enable "Group Assignment" for this question by checking the box.
This allows you to automatically assign attendees to groups based on their responses.
Map each answer option to a corresponding group in your event.
If the groups don't exist yet, create them first in People › Groups before returning to this step.
Click "Save" to add this segmentation question to your form.
Navigate to "Website Builder" in the secondary navigation.
Select "Content" from the options.
Add a "Link to Schedule Item" or "Session by Track" section to your registration form.
Click on the newly added section to configure it.
Select the "Options" tab within the section settings.
Enable "Enable session registration during event registration."
Verify that the note about group visibility appears, indicating that schedule items will respect group visibility settings.
If registration form questions assign users to groups, attendees will only see schedule items that match their group or are marked as visible to all.
Configure schedule item visibility by going to Schedule › Schedule Items and setting appropriate group visibility for each item.
Test the registration process by using the Preview function to verify that different responses to your segmentation question result in different schedule items being displayed.
Click "Save" to apply all your changes.
TroubleshootingIf schedule items aren't properly filtering based on group assignments:
Verify that the schedule items have the correct group visibility settings
Ensure that your registration form question has group assignment enabled
Confirm that each answer option is mapped to the appropriate group
Check that at least one group is assigned to each possible answer
Related linksHow to create custom registration workflows based on attendee groups
How to set up role-based visibility for schedule items
How to preview your Registration Form before publishing