The Rooms menu in Cadence serves as the central hub for managing all meeting spaces at your event. From this menu, you can create, edit, and organize rooms with details such as capacity, resources, and food & beverage options, making it easier for attendees and organizers to find appropriate spaces for appointments and schedule items.
When to use
When setting up meeting spaces for an event
When you need to configure room capacity and resources
When organizing rooms for appointment scheduling
When managing room availability for specific dates and times
Before you start
You must have System Administrator or Event Manager permissions to access and modify the Rooms menu.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Rooms" from the dropdown menu.
Review the main Rooms interface which displays all available rooms.
You can quickly see room capacities and resources directly in the list view.
Click the "Settings" tab at the top of the page to access room configuration options.
Choose a sort order for rooms from the "Sort By" dropdown:
Alphabetical Order (default)
Custom Order
Select "Custom Order" if you want to manually arrange rooms in a specific sequence.
Custom ordering is particularly useful when you want to prioritize certain rooms or group them by location.
Use the drag handles (six dots) to reorder rooms when Custom Order is selected.
Click "Save" to apply your settings changes.
Return to the main Rooms list by clicking the "Rooms" tab.
Click on any room name to view or edit its details.
Rooms with Appointment Configurations enabled cannot be selected for schedule items. They will only appear in the appointment booking interface.
Troubleshooting
If the Rooms menu is not visible, verify that:
You are logged in with Admin or Event Manager permissions
The event is properly set up and active
Your account has access to the specific event you're trying to manage