This guide explains how to create and configure Groups to organize attendees and optimize event management.
1. Access Groups
- Go to People → Groups.
- Click the blue + button.
- Name your group.
- Configure based on purpose using the available options.
2. Use Cases for Groups
- Attendee organization
- Agenda sessions
- Room allocations
- Activities & competitions
- Can be public (visible) or private (hidden).
- Internal organization
- Admin groups (Event Managers with backend access)
- Organizers groups
- Management teams
- Typically set as private.
3. Configuration Options
- Hide from Group List
- Hides the group from attendees.
- Useful for internal/organizational groups.
- Enable Video Calling
- Adds a Zoom video call option for group members.
- Shown with a video icon in the frontend.
- Enable Group Channel
- Creates a dedicated messaging channel (chat) for members.
- Shown with a chat bubble icon.
- Visibility
- Private: only group members see it; admins must add members.
- Public: visible to all attendees; anyone can join.
4. Displaying Groups to Attendees
- If you want groups visible on the event site:
Go to Admin site → Event Setup → Menu.
Click Edit on People.
Enable Groups option.
Choose if the menu item is visible to All or to a specific group.
5. Best Practices
- Use private groups for organizational/management purposes.
- Use public groups for engagement and attendee networking.
- Clearly name groups so members understand their purpose.
- Enable test groups before the event to check chat and video call functions.
The Groups feature is a powerful tool for both attendee engagement and internal organization. Make the most out of it!