Creating a new appointment in Cadence allows you to schedule and manage meetings with attendees at your event. From the Appointments menu, you can set up meetings with specific dates, times, locations, and attendees while managing all communication through customizable email templates.
When to use
When scheduling meetings with customers or colleagues
When you need to reserve meeting rooms or locations
When organizing team meetings during an event
When tracking meeting attendance and status
You must have System Administrator, Event Manager, or Event Scheduler permissions to create appointments. Required fields are marked with an asterisk (*).
How to do it
Navigate to the Appointments section in your event.
Click the "Add" button in the top-right corner of the screen.
Enter a name for your appointment in the "Appointment Name" field.
Use descriptive names that include the purpose or key attendees to make appointments easier to identify later.
Select a date and time for your appointment using the date picker and time dropdown menus.
Choose a duration for your appointment from the dropdown options.
Select a location by choosing from available rooms or entering a custom location.
If selecting a room, verify its availability for your chosen time slot to avoid conflicts.
Add attendees by typing names or email addresses in the "People" field.
You can add both internal team members and external customers as attendees.
Set the appointment status to "Proposed," "Pending," or "Confirmed" based on your current scheduling stage.
Toggle "Send Emails" on if you want attendees to receive email invitations.
Review the email preview if sending emails and make any necessary adjustments.
Click "Save" to create your appointment.
If you enabled "Send Emails," invitations will be sent immediately after saving.
Troubleshooting
If you cannot save your appointment:
Ensure all required fields (marked with *) are completed
Verify the selected room is available for your chosen time
Check that the appointment date and time are valid and in the future