How to coordinate responsibilities between Event Schedulers and Administrators
How to coordinate responsibilities between Event Schedulers and Administrators
Coordinate Responsibilities Between Event Schedulers and Administrators
The Schedule Settings page in Cadence allows you to establish clear workflows between Event Schedulers and Administrators for managing schedule-related content. By properly coordinating these roles through the Schedule Menu › Settings section, you can ensure efficient event management while maintaining appropriate access controls for different team members.
When to use
When managing events with multiple team members
When dividing responsibilities between content editors and system administrators
When creating a structured workflow for schedule updates
When establishing clear boundaries for different role permissions
Before you start
You must have System Administrator or Event Manager permissions to implement these coordination strategies. Event Schedulers can edit web content but cannot access admin configuration settings.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Schedule" in the left sidebar menu.
Select "Settings" from the submenu that appears.
Review the current schedule settings configuration.
Take note of which settings are most frequently adjusted versus those that should remain stable once configured.
Create a responsibility matrix document outside of Cadence that clearly outlines:
Tasks that Event Schedulers will handle (content updates, schedule item creation)
Tasks that Administrators will handle (system configuration, permissions)
Configure the "Schedule View" setting based on your team's preferred display format.
Toggle feature settings like "Enable Live Polling" and "Enable Tracks" based on your event needs.
Changes to these settings may affect how Event Schedulers can manage content, so coordinate these decisions with your team.
Establish communication protocols for how Event Schedulers should request changes that require Administrator access.
Document which schedule settings should only be modified by Administrators.
Set up regular check-in meetings to review schedule management progress and address workflow issues.
Click "Save" to apply any configuration changes you've made.
Troubleshooting
If Event Schedulers report they cannot perform necessary schedule tasks:
Verify the appropriate settings are enabled in Schedule Settings
Check that they have been properly assigned the Event Scheduler role
Confirm they are trying to access the web version, not the admin interface