How to set up Event Schedulers for specific event sections or responsibilities
How to set up Event Schedulers for specific event sections or responsibilities
How to set up Event Schedulers for specific event sections or responsibilities
The Events Team menu in Cadence allows you to assign Event Schedulers who can manage specific sections of your event without having full administrative access. By strategically assigning responsibilities to different Event Schedulers, you can create an efficient workflow where team members focus on their areas of expertise while maintaining proper access control.
When to use
When dividing event management responsibilities among team members
When you need specialists to manage specific event sections (schedule, content, etc.)
When creating a structured workflow for different aspects of your event
When you want to delegate responsibilities without granting full admin access
You must have Admin or Event Manager permissions to assign Event Scheduler roles.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Events Team" from the submenu that appears.
Add Event Schedulers by typing their email addresses in the Event Scheduler field.
Event Schedulers can fully edit the web version of your event but cannot access the admin site for configurations.
Click "Save" to apply your changes.
Create a document outside of Cadence that outlines specific responsibilities for each Event Scheduler.
Assign specific sections to each Event Scheduler based on their expertise:
Schedule management
Content creation
Attendee communications
Speaker coordination
Communicate expectations clearly to each Event Scheduler about their assigned areas.
Create templates or guidelines for each section to ensure consistency across the event.
Establish review protocols for changes made by Event Schedulers.
Set up regular check-ins with your Event Schedulers to monitor progress and provide guidance.
Create a communication channel for Event Schedulers to collaborate and ask questions.
Make sure Event Schedulers understand which settings they cannot modify to prevent confusion.
Document the process for escalating issues that require administrator intervention.
Troubleshooting
If Event Schedulers report they cannot access or edit their assigned sections:
Verify they have been added as attendees to the event first
Ensure the event is not in "Deactivated" status
Check that they are using the correct login credentials
Confirm they are trying to access the web version, not the admin interface