Speakers | The What and How-to for Event Admins
Never leave your speakers in the dark!
Table of contents
Table of contents
Never leave your speakers in the dark!
What is Speakers?
How to set it up?
ADDING SPEAKERS FROM ADMIN SITE
Speakers at the Account/My Company Level
Speakers at the Event Level
Select from Speakers, Attendees or Customers
Select from Attendees
Reorder the List of Speakers
Add Speaker Profile Banner Image
Add Schedule Items
Add Materials/Resources
ADDING SPEAKERS FROM EVENT WEBSITE (Only available to those with "Admin" access)
ADDING SPEAKERS FROM MOBILE APP (Only available to those with "Admin" access)
What is Speakers?
The Speakers feature is an Essential Feature , and therefore available to you on any license you purchase or use for free. It allows attendees to view and share comprehensive, accessible, and detailed Speaker profiles as well as engage directly with speakers. Now there’s no shortage of love for your speakers!
Speakers are highlighted within the Speakers menu item. Your speakers may also be associated with your Schedule and linked to your Home screen and/or Notifications.
How to set it up?
ADDING SPEAKERS FROM ADMIN SITE
There are two ways to add speakers from the admin site:
.1At the overall Account (My Company) level - You may manage your list of speakers across events and pull any of them at the event level.
.2At the individual Event level - These speakers will automatically live at the account level as well so that you can pull them into other events in the future.
Speakers at the Account/My Company Level
To begin, please visit your event in the Admin Site, navigate to the left-hand side menu, and go to Account/My Company > People > Speakers.
Select the + button to add a new speaker to your account listing of speakers.
The following form will display for you to begin building!
You will be able to fill out their First Name, Last Name, Email, Title, Company, City, Country, Biography, Social Media Links, and upload Profile Image.
Speakers at the Event Level
You may also add speakers directly within your event. Visit your event in the Admin Site, navigate to the left-hand side menu, and go to My Event > People > Speakers.
Select the + button and you'll see two options:
.1Create Speaker - Select this if you are not selecting from a previously created speaker nor from the attendees or customers list. Creating a new speaker will add them to your speakers' list at the account level as well.
.2Select from Speakers, Attendees or Customers - Select this if you want to pull from your list of previously created Speakers or from the Attendees list or Customers list.
Select from Speakers, Attendees or Customers
A pop-up will appear. Select the + button to add as many speakers, attendees, or customers as you wish, then "Save".
Select from Attendees
If your speaker is also an attendee of the event, consider selecting their Attendee profile, so that all of their attendee profile information syncs with their speaker profile, and vice versa. Any changes made to the user’s profile by the attendee will automatically update the speaker profile - e.g. if the attendee updates their profile photo, bio, or social media links, it will automatically update their speaker profile because the two are synced. Once you have linked the speaker profile to the attendee profile, you will not be able to make changes to the speaker profile alone. Any changes will occur at the attendee profile level.
Note: If you wish to add attendees as speakers, be sure that you have added them as attendees to your event first. Otherwise, they will not show in the pop-up above.
Here's an example of a Speaker Profile that is synced to user Attendee Profile:
You can remove the sync between speaker and attendee profiles in the admin site by clicking on the "UnLink" button:
Speaker email addresses are not public by default. Use the following field if you wish to display an email address for this speaker on their Speaker Profile:
Reorder the List of Speakers
To change the custom order of your speakers, use the icon to the left of the speaker:
To sort your speakers by Last Name, go to Options tab > Sort By > A-Z (Last Name):
Add Speaker Profile Banner Image
To apply a default Profile Banner Image for all speakers, go to My Event > Event Setup > Images > Profile Banner Image (People & Speakers)
You may also upload a profile banner image for any individual speaker (which will override the default profile banner image above) here:
If you would like the banner image for this speaker to apply to other events, enable Save as default banner image:
Add Schedule Items
To add schedule items to a Speaker Profile, navigate to the Schedule Items tab and select the + button:
Search among the list and select accordingly:
Note: If you wish to add Schedule Items to Speaker Profiles, be sure that you have added your Schedule Items in your event Schedule first.
You can also add speakers directly when building your schedule items. Go to Schedule > Schedule Item > Details > Add Speakers.
Note: If you wish to add Speaker Profiles to Schedule Items, be sure that you have added your Speakers in your event first.
Add Materials/Resources
To add materials or resources to a Speaker Profile, navigate to the Materials tab and select the + button:
Upload a file (PDF or mp4) or add a website URL.
ADDING SPEAKERS FROM EVENT WEBSITE (Only available to those with "Admin" access)
Visit the Speakers menu item in your Event Website:
Select the + button:
Select as many speakers, attendees, or customers as you wish, then "Add Speaker". You can search by Name, Email, Job Title, or Company.
To create a speaker, click "Create Speaker" at the top right and fill the form.
To edit a Speaker Profile from your Event Website, select "Options" in the top right corner and "Edit Profile".
ADDING SPEAKERS FROM MOBILE APP (Only available to those with "Admin" access)
To add speakers from the mobile app, navigate to the left-hand side menu, and go to Speakers.
Select the + button and populate the form:
