The Groups feature in Cadence allows you to organize and manage multiple attendee groups simultaneously for more efficient event administration. From the Groups Menu › Settings section, you can implement strategies to handle numerous groups effectively, including bulk operations, consistent naming conventions, and proper organization to maintain control as your event grows in complexity.
When to use
When managing events with many different attendee segments
When you need to organize dozens of groups across your event
When implementing standardized group management practices
When coordinating multiple administrators who manage different groups
Before you start
You must have System Administrator or Event Manager permissions to manage multiple groups efficiently. Groups must already exist in your event before you can implement these management strategies.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Select "Groups" from the left sidebar menu.
Implement a consistent naming convention for all groups.
Use prefixes like "DEPT-", "ROLE-", or "INT-" (for interests) to make groups easier to identify and sort.
Create parent groups for major categories before adding subgroups.
Use the search function at the top of the Groups page to quickly find specific groups.
Apply filters by clicking "Refine" to view groups by type or other criteria.
Select multiple groups by checking the boxes next to each group name.
Perform bulk actions on selected groups using the "Actions" dropdown.
Bulk actions affect all selected groups immediately and cannot be undone.
Click on "Settings" in the Groups submenu.
Configure the "Allow Users to Create Groups" setting based on your management strategy.
Disabling this setting gives administrators complete control over group creation but may limit spontaneous collaboration.
Create a spreadsheet outside of Cadence to track group purposes, owners, and membership criteria.
Assign specific administrators to manage different sets of groups.
Establish a regular schedule for reviewing and cleaning up unused groups.
Click "Save" to apply any settings changes.
Troubleshooting
If you're having trouble managing multiple groups:
Verify you have the correct permissions
Check if you've reached any system limits for group creation
Ensure your naming conventions are being consistently applied