How to set up a Multi-Person My Schedule Calendar page
How to set up a Multi-Person My Schedule Calendar page
Set up a Multi-Person My Schedule Calendar page
The Multi-Person My Schedule Calendar feature allows you to create a specialized menu item that displays multiple users' schedules side-by-side in a single view. This powerful visualization tool helps coordinate team activities, track room usage, or monitor specific event tracks through a color-coded calendar interface accessible from your event's main navigation.
When to use
When coordinating team responsibilities across multiple events
When tracking room or resource usage throughout an event
When monitoring specific tracks or session types
When providing leadership with a comprehensive schedule overview
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Menu" from the submenu that appears.
Click the "Create Custom Menu Item" button at the top of the page.
Enter a descriptive name in the "Menu Label" field (e.g., "Team Schedules").
Choose a clear, descriptive name that helps users understand they'll see multiple schedules in this view.
Select an appropriate icon from the dropdown menu.
Choose "Multi-Calendar" from the Navigation Type dropdown.
Select the specific calendar view you want to display from the dropdown.
Calendar views must be created first in the Schedule Builder section before they appear in this dropdown.
Set visibility by choosing who can see this menu item:
All (everyone can see it)
Specified (only visible to selected groups or attendance types)
Select specific groups or attendance types if you chose "Specified" visibility.
If you select both groups and attendance types with "Specified" visibility, users must meet BOTH criteria to see the menu item.
Click "Save" to create your multi-calendar menu item.
Verify your new menu item appears in the menu list.
Use the drag handles (six dots) to reorder the menu item if needed.
Click "Save" at the bottom of the page to apply all your changes.
Troubleshooting
If your multi-calendar view isn't displaying properly:
Verify that you've created and configured calendar columns in Schedule Builder
Ensure the users or resources you want to display have scheduled items
Check that visibility settings allow the intended audience to access the menu item