How to set up room naming conventions for consistency
How to set up room naming conventions for consistency
Set Up Room Naming Conventions for Consistency
The Rooms menu in Cadence allows you to establish standardized naming conventions for meeting spaces across your events. Through the Rooms Menu › Settings section, you can create consistent room naming patterns that help attendees easily locate rooms and understand their purpose, while also making room management more efficient for your team.
When to use
When organizing multiple rooms across different venues or buildings
When you want to create a consistent room identification system
When helping attendees navigate complex event spaces
When standardizing room naming across your organization
Before you start
You must have System Administrator or Event Manager permissions to configure room naming conventions. Required fields are marked with an asterisk (*).
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Rooms" from the dropdown menu.
Review your current room list to identify naming inconsistencies.
Before creating new rooms, take inventory of existing naming patterns to determine what works best for your event.
Establish a naming convention format that includes key information:
Building or venue name
Floor or level
Room number or name
Special designation (if applicable)
Create a new room by clicking the "+" button.
You can use this first room as a template for your naming convention.
Enter the room name following your chosen convention.
Use a consistent format such as "Building | Room Number | Floor" (e.g., "West Wing | W101 | First Floor").
Complete the remaining room details including capacity and description.
Save your room to apply the naming convention.
Repeat for additional rooms, maintaining the same naming pattern.
Click the "Settings" tab at the top of the Rooms page.
Select "Custom Order" from the "Sort By" dropdown if you want to organize rooms by location rather than alphabetically.
Changing to Custom Order will require you to manually arrange all rooms in your preferred sequence.
Use the drag handles (six dots) to arrange rooms in a logical order if using Custom Order.
Click "Save" to apply your settings changes.
Document your naming convention for future reference and team consistency.
Troubleshooting
If room names appear truncated in some views:
Keep the most important identifying information at the beginning of the room name