This feature allows you to create and manage rooms within your event. Rooms are used to:
Help attendees navigate your event's schedule items using maps and room details
Support appointment bookings
Before creating a room, make sure you have:
Access to the Event Setup page (Admin permissions)
An event already created
A location set for your event
A map or floor plan uploaded (optional), if you want to mark room locations
In the Admin page of your event, head to the item.
Select from the menu.
Click the to create a new room.
A pop-up window will appear with configuration options. You can either choose:
Create New Room, or;
Select From Library
If you choose Create New Room, you will be taken to the Room details page. On that page:
→ Select the event location where the room belongs
→ Enter the internal name of the room
→ Enter the name that will appear on calendar invites
→ Select a map (if available)
→ Define how many people the room can accommodate
→ Upload an image (recommended size: 1500x844px, 16:9 ratio)
Additional sections:
→ Add any materials or resources linked to the room
→ Add catering or related details if applicable
Once complete, click .
You can configure rooms based on your event needs:
Use to control how the room appears externally
Add for internal coordination
Upload images to enhance the attendee experience
Assign rooms to either
Once saved:
The room becomes available to assign to
It can be used for (if configured)
Room details (name, image, etc.) will be visible where applicable in the event
Room not showing correctly on invites → Check field
Cannot select map → No map uploaded in Event Setup
Missing room details → Required fields like not filled
Incorrect capacity → May impact planning or booking expectations
Use —this is what external attendees will see, so keep it clear and user-friendly.
You’ve successfully created a room. This helps structure your event, improve navigation, and support both scheduling and appointment workflows.