How to plan your Track structure based on event type and size
How to plan your Track structure based on event type and size
Plan Your Track Structure Based on Event Type and Size
The Tracks feature in Cadence helps you organize schedule items into logical categories, making it easier for attendees to find relevant sessions. Planning an effective track structure through the Schedule Menu › Settings section requires consideration of your event type, size, and audience needs to create an intuitive navigation experience that scales appropriately.
When to use
When organizing events with multiple session types or themes
When planning complex events with concurrent sessions
When you need different organizational structures for different event types
When you want to provide intuitive filtering options for attendees
Before you start
You must have System Administrator or Event Manager permissions to configure tracks. Enable Tracks must be activated in Schedule › Settings before creating your track structure.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Schedule" in the left sidebar menu.
Select "Settings" from the submenu that appears.
Check the "Enable Tracks" box to activate the tracks feature.
For complex events with multiple categorization needs, also enable "Multiple Track Types" to create different track categories.
Click "Save" to apply your settings changes.
Assess your event type to determine the appropriate track structure:
For conferences: Organize by topic, audience level, or format
For training events: Structure by skill level or learning path
For internal meetings: Arrange by department or business function
For product launches: Categorize by product line or use case
Consider your event size when planning track quantity:
Small events (under 100 attendees): 2-4 tracks
Medium events (100-500 attendees): 4-8 tracks
Large events (500+ attendees): 8-12 tracks
Creating too many tracks can overwhelm attendees and dilute session attendance. Aim for clarity over granularity.
Select "Tracks" from the Schedule submenu.
Create your primary tracks by clicking the "+" button.
If using Multiple Track Types, you'll need to create track categories first, then add tracks within each category.
Name each track clearly and consistently, using terminology familiar to your audience.
Set visibility options if certain tracks should only be visible to specific attendee groups.
Configure maximum selections for each track if you need to limit how many sessions attendees can register for.
For events with limited capacity sessions, setting track maximums helps distribute attendance more evenly.
Preview your track structure from an attendee perspective to ensure it's intuitive.
Adjust your structure based on this review before finalizing.
Troubleshooting
If track filtering doesn't work properly:
Verify that at least one default track exists, as track filtering requires at least one track in the default track type
Check that tracks are properly assigned to schedule items
Ensure that track visibility settings allow the intended audience to see the tracks
Related links
How to set up and use Tracks for organizing schedule items
How to enable and configure Multiple Track Types
How to set up registration for schedule items with tracks