The Rooms menu in Cadence serves as your central hub for managing all meeting spaces at your event. Through the Rooms Menu › Settings section, you can configure different room types with specific capabilities such as capacity limits, appointment availability, and resource options to ensure proper space allocation for both appointments and schedule items.
When to use
When setting up different types of meeting spaces for your event
When you need to understand which rooms can be used for appointments vs. schedule items
When configuring room capabilities for specific meeting purposes
When organizing rooms by department, function, or location type
Before you start
You must have System Administrator or Event Manager permissions to access and modify room settings.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Rooms" from the dropdown menu.
Review the main Rooms interface which displays all available rooms.
You can quickly see room capacities and resources directly in the list view.
Click the "Settings" tab at the top of the page to access room configuration options.
Choose a sort order for rooms from the "Sort By" dropdown:
Alphabetical Order (default)
Custom Order
Select "Custom Order" if you want to manually arrange rooms in a specific sequence.
Custom ordering is particularly useful when you want to prioritize certain rooms or group them by location.
Use the drag handles (six dots) to reorder rooms when Custom Order is selected.
Click "Save" to apply your settings changes.
Return to the main Rooms list by clicking the "Rooms" tab.
Click on any room name to understand its capabilities by viewing its details.
Identify room types based on their configuration:
Standard rooms (can be used for both appointments and schedule items)