How to set up group-based visibility for schedule items during registration
How to set up group-based visibility for schedule items during registration
Set Up Group-Based Visibility for Schedule Items During Registration
The Registration Menu in Cadence allows you to control which schedule items are visible to specific attendee groups during the registration process. By configuring visibility settings in the Registration Menu › Settings section, you can ensure attendees only see schedule items relevant to their group assignments, creating a personalized registration experience based on their responses to form questions.
When to use
When different attendee groups should see different schedule items
When organizing events with role-specific or department-specific sessions
When using registration form questions to segment attendees into groups
When creating personalized registration paths based on attendee responses
Before you start
You must have System Administrator or Event Manager permissions to configure registration form visibility settings.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Select "Registration" from the left sidebar menu.
Click on the "Form" tab in the Registration settings.
Locate the question that will determine group assignment.
Click the "Edit" button next to this question.
Scroll to the "Group Assignment" section.
Enable the "Assign to Group" option.
If you don't see the "Assign to Group" option, verify that you have created the necessary groups in the People › Groups section first.
Map each answer option to the appropriate group.
Click "Save" to apply these group assignments.
Return to the "Schedule" tab.
Enable "Allow Schedule Selection During Event Registration."
Click "Add Schedule Items" to select which items will be available during registration.
Select schedule items that should be visible to specific groups.
Choose schedule items that already have group visibility configured in the Schedule section of your event.
Verify that the note about group visibility appears, indicating that schedule items will respect group visibility settings.
If registration form questions assign users to groups, attendees will only see schedule items that match their group or are marked as visible to all.
Click "Save" to apply your schedule item selections.
Test the registration process by previewing the form as different user types.
Troubleshooting
If schedule items aren't properly filtering based on group assignments:
Verify that the schedule items have the correct group visibility settings
Ensure that your registration form question has group assignment enabled
Confirm that each answer option is mapped to the appropriate group
Check that at least one group is assigned to each possible answer