The Collections feature in Cadence allows you to control who can access specific content resources in your event. From the Collections Menu › Settings area, you can configure visibility permissions for both collections and their contents, ensuring that sensitive materials are only accessible to appropriate attendee groups while making general resources available to everyone.
When to use
When organizing content with different access requirements
When sharing sensitive materials with specific attendee groups
When creating role-specific resource libraries
When controlling access to pre-release or embargoed content
Before you start
You must have Admin or Event Manager permissions to modify collection visibility settings.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Select "Collections" from the left sidebar navigation.
Click on the collection you want to manage visibility for.
Click the "Edit" button in the top right corner of the collection details page.
Find the "Visible to" section in the collection settings.
Choose one of the following visibility options:
All (everyone can see it)
Specified (only visible to selected groups or attendance types)
Select specific groups or attendance types if you chose "Specified" visibility.
If you select both groups and attendance types with "Specified" visibility, users must meet BOTH criteria to see the collection.
Click "Save" to apply your visibility settings to the collection.
Manage individual content visibility by clicking on a specific content item within the collection.
Click the "Edit" button for that content item.
Set visibility for the individual content item if it needs different permissions than the collection.
Content visibility cannot be broader than the collection's visibility. If a collection is restricted to specific groups, its content cannot be made available to everyone.
Click "Save" to apply your content-specific visibility settings.
Navigate to Collections › Settings to manage system-wide collection settings.
Check "Disable display of 'Recently Viewed'" if you want to hide the recently viewed content section.
Disabling the "Recently Viewed" section can be useful for events where you don't want attendees to see what others have been viewing.
Click "Save" to apply your system-wide collection settings.
Troubleshooting
If attendees report they cannot see collections or content:
Verify they are assigned to the correct groups that have access
Confirm the collection is set to "Published" status, not "Draft"
Check that the collection is included in the event menu configuration