How to determine when to use Event Schedulers versus other role types
How to determine when to use Event Schedulers versus other role types
How to determine when to use Event Schedulers versus other role types
The Events Team menu in Cadence allows you to assign different roles with varying levels of access to your event. Understanding when to use Event Schedulers versus Event Managers or other roles helps you create an efficient workflow while maintaining proper access control. This article explains how to evaluate your team's needs and assign the most appropriate roles for different responsibilities.
When to use
When building your event management team
When delegating responsibilities to team members
When determining appropriate access levels for different tasks
When planning your event management workflow
You must have Admin or Event Manager permissions to assign roles to team members.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Click on "Event Setup" in the left sidebar menu.
Select "Events Team" from the submenu that appears.
Review the different role fields available in the form.
Consider using Event Schedulers when team members need to:
Edit web content but not access admin configurations
Manage schedule items and event details
Update event information during the event
Handle day-of-event content changes
Event Schedulers are ideal for team members who need to make frequent content updates but shouldn't have access to system settings.
Choose Event Managers when team members need to:
Access the admin site for configuration changes
Modify system settings and permissions
Create and manage event structure
Oversee the entire event setup process
Assign Admin roles only when team members need to:
Manage account-level settings
Create new events
Control user permissions across multiple events
Access sensitive configuration options
Assigning higher-level permissions than necessary can lead to accidental configuration changes that affect your entire event.
Create a document outlining specific responsibilities for each role type.
Communicate expectations clearly to each team member about their role and access limitations.
Click "Save" to apply any role assignments you make.
Troubleshooting
If team members report they cannot access certain features:
Verify they have been assigned the appropriate role for the tasks they need to perform
Check if they are trying to access admin features with an Event Scheduler role
Ensure they are using the correct login credentials for their assigned role
Related links
How to add Event Schedulers to your event team
How to communicate role expectations to newly assigned Event Schedulers
How to coordinate responsibilities between Event Schedulers and Administrators