How to determine the right content structure for your Collections
How to determine the right content structure for your Collections
How to Determine the Right Content Structure for Your Collections
The Collections feature in Cadence allows you to organize event resources in ways that best serve your attendees' needs. From the Collections Menu › Settings area, you can plan and implement different organizational structures based on your event type, audience, and content volume to ensure materials are easy to find and access.
When to use
When planning how to organize large amounts of content
When deciding between topic-based, chronological, or role-based organization
When restructuring existing collections for better usability
When creating a content strategy for a new event
You must have Admin or Event Manager permissions to create and modify collection structures.
How to do it
Log in to your Cadence Admin account.
Navigate to your event dashboard.
Select "Collections" from the left sidebar navigation.
Assess your content needs by considering:
Total volume of materials
Diversity of content types
Attendee roles and information needs
Event duration and complexity
Choose a primary organization method based on your assessment:
Topic-based (organized by subject matter)
Chronological (organized by event day or timeline)
Role-based (organized by attendee type)
Format-based (organized by content type)
For events with diverse audiences, role-based organization often works best as it directs attendees to content specifically relevant to them.
Create parent collections that reflect your chosen organization method.
Determine if nested collections are needed for subcategories.
Avoid creating more than three levels of nested collections as deep hierarchies can confuse users.
Establish consistent naming conventions for all collections.
Use clear, descriptive names that start with similar terms for related collections (e.g., "Day 1: Keynotes," "Day 1: Workshops").
Create a test collection with sample content to evaluate your structure.
Review the user experience by navigating through your collections as an attendee would.
Adjust your structure based on this review.
Document your organization system for team members who may add content later.
Implement your finalized structure by creating the necessary collections.
Add content to each collection according to your organizational plan.
Review collection analytics after your event to identify which collections received the most traffic.
Refine your approach for future events based on these insights.
Troubleshooting
If attendees report difficulty finding content:
Verify your naming conventions are clear and intuitive
Consider adding a "Featured Resources" collection for high-priority content
Review analytics to identify underutilized collections that may need restructuring